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Accountant cum Office Manager

Accountant cum Office Manager

Alliance Recruitment Agency

Shenzhen, Guangdong, China

Created date: 2025-01-29
Valid upto: 2025-05-30

Job Title: Accountant cum Office Manager

Job Responsibilities:

Accounting Responsibilities:

  1. Record and Classify Financial Transactions:

    • Accurately record daily financial transactions, including receipts, payments, invoices, and vouchers into the accounting system.
    • Classify and code transactions according to company policies and relevant accounting standards.

  2. Accounts Payable and Receivable Management:

    • Handle accounts payable processes, verifying invoices, matching them with purchase orders and receiving reports, and scheduling payments to ensure timely settlement while maintaining good relationships with suppliers.
    • Issue invoices, monitor collections, and follow up on overdue payments for accounts receivable to optimize cash flow.

  3. Assist in Financial Statement Preparation:

    • Provide necessary data and support in the preparation of monthly, quarterly, and annual financial statements.
    • Gather and organize financial information, calculate basic financial ratios, and help ensure the integrity and accuracy of the financial reporting process.

  4. Expense Reporting and Control:

    • Review and process employee expense reports, ensuring compliance with company policies and proper documentation.
    • Analyze expense trends and provide reports to management to help control costs and identify areas for potential savings.

  5. Tax Compliance Support:

    • Gather and organize relevant financial data for tax filings.
    • Assist in preparing tax returns and ensure timely and accurate submission of tax-related information.
    • Stay updated on local tax regulations and changes that may affect the company’s tax obligations.

  6. Maintain Accounting Files and Records:

    • Organize and maintain accounting files and records in an easily accessible manner.
    • Ensure proper storage and archiving of financial documents, both physical and electronic, in line with the company’s record retention policies.

Qualification :

Bachelor degree

Primary Responsibilities :

Administrative Support:

  1. Office Files and Records:

    • Organize and maintain office files and records, both electronic and paper-based.

  2. Meeting Coordination:

    • Coordinate and facilitate internal and external meetings, including preparing agendas and minutes.

  3. Office Supplies Management:

    • Monitor office supplies and place orders to maintain adequate inventory levels.

  4. Expense Reports and Invoices:

    • Assist in the preparation and processing of employee expense reports and invoices.

  5. Project and Deadline Management:

    • Manage and track key administrative projects and deadlines.

Office Management:

  1. Day-to-Day Operations:

    • Oversee daily office operations to ensure a productive work environment.

  2. Point of Contact:

    • Act as the point of contact for office-related issues and coordinate with facilities management.

  3. Policy Implementation:

    • Implement and maintain office policies and procedures to improve efficiency.

  4. Onboarding and Training:

    • Support onboarding and training of new staff as needed.

Human Resources Support:

  1. Onboarding and Payroll:

    • Assist in onboarding new staff members and payroll calculation.

  2. Compliance:

    • Set up and fulfill social insurance and other compliance documents regularly.

Policy and Procedure Implementation:

  1. Compliance:
    • Ensure compliance with organizational policies and procedures.
  2. Regulation Enforcement:
    • Communicate and enforce relevant regulations to staff.

Requirements:

  1. Education:

    • Degree in accounting, finance, or a related field preferred.

  2. Knowledge:

    • Strong understanding of accounting principles and practices.

  3. Skills:

    • Proficiency in using accounting software and Microsoft Excel for data entry, analysis, and reporting.
    • Good numerical and analytical skills, attention to detail, and accuracy.
    • Strong organizational and time management skills with the ability to manage multiple tasks and meet deadlines.
    • Familiarity with Cargowise is a plus.

  4. Experience:

    • Over 3 years of practical accounting experience.
    • Experience in freight forwarding or international logistics is preferred.
    • Experience in payroll is a plus.

  5. Language Skills:

    • Fluent in the local language and English.
    • Strong written and verbal communication skills in both languages are necessary.

  6. Personal Attributes:

    • A high level of integrity and ethical standards for handling financial information.
    • Ability to work independently and as part of a team.
    • Willingness to learn and adapt to new accounting regulations and company procedures.
    • Strong problem-solving skills to address routine accounting issues and discrepancies.

Location

: Alliance Recruitment Agency

: https://alliancerecruitmentagency.com/

:

+91 8980018741

: 3 To 5 Years.

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