Company Secretary

Bachelor degree

Responsibilities:

1. Corporate Governance:

   • Ensure adherence to legal standards and in-house policies.
   • Develop and manage systems to ensure compliance with applicable legal and regulatory requirements.
   • Provide legal, financial, and strategic advice to the Board, particularly concerning governance, legal, and regulatory issues.

2. Board Meetings:

   • Schedule, organize, and attend Board meetings and General Meetings (AGM/EGM).
   • Prepare agendas and papers for board meetings, committees, and annual general meetings (AGMs).
   • Record minutes and maintain minute books.
   • Communicate decisions made by the Board effectively to relevant stakeholders.

3. Statutory Compliance:

   • Ensure compliance with statutory obligations and regulatory requirements, particularly the Companies Act, SEBI regulations, and stock exchange listing rules.
   • File necessary statutory forms and returns with the Registrar of Companies (RoC) and other regulators.
   • Maintain statutory registers (e.g., members, directors, charges, and secretarial records).

4. Legal & Compliance Management:

   • Advise the Board on legal and corporate responsibilities.
   • Oversee the company’s compliance framework, ensuring adherence to all relevant laws.
   • Liaise with external regulators, legal advisors, and auditors.
   • Ensure timely compliance with industry regulations and amendments to statutory laws.

5. Secretarial Functions:

   • Maintain records of official documents, contracts, and licenses.
   • Assist in mergers, acquisitions, and corporate restructuring when required.
   • Ensure timely dissemination of information regarding company policies, procedures, and legal matters.
   • Safeguard the integrity of governance processes and decisions.

6. Shareholder Communication:

   • Maintain regular communication with shareholders and handle their grievances.
   • Manage share issuances, dividends, and share transfers in accordance with statutory requirements.
   • Ensure timely and accurate reporting of company matters to shareholders and regulatory bodies.

7. Risk Management:

   • Assist in identifying and mitigating legal, financial, and business risks.
   • Ensure the organization’s risk management framework is effectively implemented and monitored.

Key Requirements:

• 3-5 years of experience as a Company Secretary in a listed company or large corporate organization.
• Excellent knowledge of CSR transactions.
• Preferred age: 28 to 35 years; Male candidates preferred.
• In-depth knowledge of corporate law, securities law, and governance practices.
• Strong understanding of regulatory compliance requirements.
• Excellent organizational, communication, and interpersonal skills.
• Ability to manage multiple responsibilities and work under pressure.
• Proficiency in legal research and documentation.
• Strong attention to detail and high standards of accuracy in work.