HR Profile

Job Description: HR Profile

Designation: HR
Experience: 5+ years
Qualification: Any Graduate/MBA
Location: Preferred location is South Mumbai

Roles & Responsibilities

1. Recruitment & Selection:

   • Define job descriptions (JD), source candidates, conduct interviews, and schedule face-to-face rounds.
   • Manage offer issuance and background verification for selected candidates.

2. Joining & Induction:

   • Collect and verify documents upon employee joining.
   • Conduct referral checks, introduce new employees to the staff, and explain company policies/procedures.
   • Software entries:
     • Biometric: Thumb configuration.
     • Time Track: Employee master updation.
     • Easy Pay: Employee CTC structure and leave opening.

3. Annual Appraisal & Arrears:

   • Conduct employee appraisal meetings with management and finalize salary revisions.
   • Issue increment letters to staff, file acceptance, and disburse arrears accordingly.

4. Attendance & Leave Management:

   • Download daily logs and perform monthly reconciliation of in/out times, absences, and late marks with the manual muster.
   • Maintain a leave register for every employee, recording opening, availed, and closing balances on a monthly basis.
   • Ensure monthly leave applications are submitted, approved by management, and properly filed.

5. Salary Processing:

   • Calculate attendance-based salaries for staff and contract staff, get approval from management, and share with accounts for disbursement.

6. Full & Final Settlement:

   • Conduct exit interviews and ensure a complete handover or assign tasks to the concerned person.
   • Handle all relevant documents: resignation acceptance, FFS calculation, clearance letter, disbursement, experience letter, etc.
   • Update software systems: block punch in ESSL, payroll exit process, and FFS uploading.

7. TDS Declaration & Assessment Report:

   • Distribute declaration forms to taxable employees, ensure receipt, and update investments in payroll software.
   • Generate projected TDS reports for each employee, share with accounts head/financial consultants for review and rectification.
   • Share final projected TDS reports with employees before salary processing for accurate deductions.

8. Employee Benefits & Grievance Handling:

   • Manage Mediclaim policy additions as per company terms.
   • Maintain good personal well-being and communication with all staff, vendors, and consultants.
   • Understand and manage employee grievances, escalating to management when necessary.
   • Finalize processes for quarterly employee health check-ups and employee term insurance.

9. HR Policy & Procedures:

   • Communicate with management to draft and get approval for new policies.
   • Define procedures and design related form formats, ensuring compliance.
   • Examples include attendance policy, late mark policy, purchase/consumables policy, joining policy, and related forms.