Job Overview:
As a Business Assistant to the Managing Director, you will be instrumental in providing comprehensive administrative and organizational support to ensure the efficient functioning of the MD's office. This global role entails frequent travel and demands a high level of professionalism, discretion, and adaptability. Your adeptness at managing a wide array of tasks will significantly contribute to the MD's and the organization's overall success.
Education:
Bachelor's degree in Business, Engineering, or a related field.
Responsibilities:
- Travel Coordination: Manage all aspects of the MD's international travel, including booking flights, arranging hotel accommodations, coordinating transportation, handling visa arrangements, and planning itineraries.
- Calendar Management: Maintain and organize the MD's calendar, scheduling meetings, appointments, and conferences across various time zones.
- Communication: Handle internal and external communications, including emails, calls, and correspondence on behalf of the MD, ensuring professionalism and accuracy.
- Documentation: Prepare, review, and edit documents, reports, presentations, and other business-related materials as required.
- Meeting Support: Prepare agendas, briefings, and presentations for meetings, take meeting minutes, and follow up on action items.
- Expense Management: Handle expense reports and reimbursement requests, ensuring accuracy and compliance with company policies.
- Stakeholder Engagement: Liaise with stakeholders, clients, partners, and vendors to facilitate communication and maintain relationships.
- Confidentiality: Maintain utmost confidentiality of sensitive information and exercise discretion in all interactions.
- Logistics Support: Organize logistics for conferences, events, and business trips, ensuring smooth execution.
- Ad hoc Tasks: Assist in various ad hoc tasks as required.
